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DATES:
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April 25 - 27, 2008
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LOCATION:
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EXHIBITOR
MOVE-IN:
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Thursday, April 24, 1:00 pm–6:00 pm
All exhibits must be substantially
complete by 5:00 pm on Thursday, to allow aisle carpet to be
laid.
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EXHIBIT
HOURS:
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Friday, April 25—11a to 2p & 5p to
7p (sale night)
Saturday, April 26—11a to 2p & 5p to 7p (exhibit hall party)
Sunday, April 27—9a to 2p
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EXHIBITOR
MOVE-OUT:
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Sunday,
April 27,
2p - 9p
Exhibitor
Drayage
must be packed and ready to ship by 7:00 pm on Sunday.
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| EXHIBITOR
FORMS: |
Exhibitor
Forms - www.bodymindexpo.com/exhibitorkit08.pdf |
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TEMPORARY
SELLERS PERMIT:
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Body
Mind Spirit
allows
retail and wholesale selling from the exhibit floor with proper
California tax documentation.
An exhibitor planning to sell at the Show must have a valid
California Seller's Permit, or must submit an Application for a
Temporary Seller's Permit, in time for
the temporary permit to be issued in advance of the Exhibition. This
is the Exhibitor's responsibility.
Board Of Equalization
ATTN: Larry Roberts
250 South Second Street
San Jose, CA 9513-2706
408/277-1555
FAX 277-1513
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EXHIBITOR
REGISTRATION:
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Exhibitors
may register in advance, using the form included in the Services
Kit. Badges will be issued only to booth personnel. Each
exhibiting company is entitled to three (3) badges per 10' x 10'
booth space. On-site badge requests will be charged $35 per badge.
All badges may be picked up at the Exhibitor Registration Desk.
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HOUSING:
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Exhibitors
should reserve hotel rooms in Santa Clara by contacting the Hotel
directly. The
Official Hotel is the Hyatt
Santa Clara.
Please
download information about hotel and
rates and make your reservations early since we've reserved a
limited amount of specially priced rooms for this first-time
event. The conference rate is $107.00
for single or double occupancy. This rate is valid for
reservations booked in advance of March 1, 2008 (book early since space
block sells out quickly).
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PARKING:
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The
Parking Ramp is located immediately behind the Santa Clara
Convention Center and provides access to the Convention Center
from the second floor. There are 2000 parking spaces in the Ramp
and parking is free.
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REGISTRATION
BROCHURES:
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A
supply of registration brochures is included with the Exhibitor
Services Kit for you to invite your customers to attend the
Conference and Exhibition.
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STANDARD
BOOTHS:
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Each standard in-line booth will
include an 8' high back drape, 3' high drape side returns and a
7" x 40" company sign. Also included will be the
standard booth package consisting of an 6-foot draped table, two
side chairs and a wastebasket. Expo drape colors will be White,
Teal and Rose with Burgundy aisle carpet. All booths should have
floor covering. Carpet may be rented from the General Contractor
through forms included in the Services Kit.
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MATERIAL
HANDLING:
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Read
the section on Material Handling carefully. Prices are based on a
100 pound minimum so, it is more efficient to consolidate all of
your freight into one shipment, rather than several smaller
shipments that could each be charged at the minimum. Exhibits West
will accept crated, boxed or skidded materials at their warehouse
up to 30 days in advance of set-up. Warehouse
shipments should arrive no later than Tuesday, April 10, 2008.
Direct shipments to the Convention Center will be accepted ONLY on
Thursday, April 24, 2008. Direct
Shipments are at your own risk. Be sure to label your
shipment for the Body
Mind Spirit
Conference
and indicate your booth number.
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SECURITY/INSURANCE:
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The
Convention Center maintains 24-hour security for monitoring the
building perimeters, parking areas and interior public space.
However, neither Show Management, nor its agents, or the
Convention Center assumes responsibility for any loss, damage or
injury to any property of the exhibitors. Exhibitors must carry
liability and property insurance on their own exhibit and
materials.
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CHILD
POLICY:
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For
safety and liability reasons, children under 16 years of age will
not be permitted entry to the exhibit hall or conference rooms.
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QUESTIONS:
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If
you have any questions about the Body
Mind Spirit
Conference and Exhibition,
or about any of the services offered in the Exhibitor Services
Kit, please contact:
Body
Mind Spirit
Conference Office.
33 Las Colinas Lane
San Jose, CA 95119
408-284-5300 -
1-888-499-1600
408-284-1501 fax
questions@bodymindexpo.com
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